ZensNoteMeetings, summarized
Nobody took notes? Record the meeting and get AI meeting notes with what was decided, who's doing what, and what happens next.
Everyone leaves a meeting with a slightly different memory of it. ZensNote gives the team one version. Record an in-person meeting on your phone, or add the audio file from a call afterwards, and ZensNote transcribes the conversation and writes a meeting summary that brings out what matters: the decisions, the owners, the open questions and the next steps.
That covers most of what people mean when they search for how to write meeting minutes. Good minutes record the date and attendees, what was decided, who owns each action and by when, and what's still open. ZensNote drafts the decisions and actions from what was said. You add the attendee list and anything agreed outside the recording, because the note is fully editable.
Sharing is a link away. Send the note to colleagues who missed the meeting, to the client who wants a recap, or keep it for the next session. The full transcript stays in its own tab for anyone who needs the exact wording.
AI Chat helps after the fact. Ask what was said about the budget, whether a deadline was agreed, or which concerns came up about a feature. Answers come from that meeting's note, so they stay tied to what was actually said in the room.
Keep a notebook per project or client and file every meeting there. The notebook summary then gives one overview across all of them, which is useful before a quarterly review or when someone new joins the project.
Good for
- Team meetings and standups
- Client and sales calls
- Project kickoffs and reviews
- User interviews
Source: Product sync · recorded · 6 min
Launch moves one week; onboarding fix goes first.
- Decision: release date moves back a week to fix onboarding.
- Owner: Dana updates the onboarding copy by Thursday.
- Next step: Sam re-runs the usability test on Monday.
Before and after
What went in
Excerpt from an illustrative client kickoff call for a website redesign: "Let's lock phase one to the five core pages; the blog can wait. We need final brand assets from your side by the 12th, otherwise design slips. Priya will draft the sitemap this week, and we'll review it together on Friday."
What ZensNote gives you
Phase one covers five core pages; brand assets are due on the 12th and the sitemap review is on Friday.
- Decision: phase one is limited to five core pages, and the blog moves to later.
- Dependency: the client sends final brand assets by the 12th.
- Owner: Priya drafts the sitemap this week.
- Next meeting: a joint sitemap review on Friday.
What's inside
Meeting summary
What the meeting was about and how it ended, in a few lines.
Decisions
What was agreed, brought out so it's easy to confirm.
Action items
Who is doing what, with any deadlines that were mentioned.
Open questions
Points that were raised but not settled.
Transcript
The full conversation in its own tab.
How to use it
- 1
Tell people you're recording
Get everyone's consent before you start.
- 2
Record or upload
Tap New Note, then Record for an in-person meeting, or Audio File for a call recording.
- 3
Review the meeting summary
Check decisions and owners, and edit names or details if needed.
- 4
Share the note
Send the link to attendees and anyone who missed it.
- 5
Follow up
Ask AI Chat about any topic before the next meeting.
Where it shines
Client calls
Send a recap with decisions and next steps the same day, so nobody has to remember what they agreed.
Team syncs
Keep a running notebook for the project with every meeting summary in it.
One-on-ones
Capture the feedback and agreed goals so both of you can refer back to them.
User interviews
Record a research session and keep the themes and the full transcript in one note.
Tips for better results
- 1Say the decisions out loudEnd with a quick recap of what was decided, who does what and by when. Clearly spoken decisions make a clearer summary.
- 2Put the phone in the middleEvery voice should reach it. Keep it away from laptop fans and coffee machines.
- 3Add what the recording can't knowAttendee names and dates agreed by email belong in the note; add them when you review.
- 4Read before you shareCheck the summary for anything sensitive before sending the link outside the team.
Doing it yourself vs. ZensNote
| Doing it yourself | ZensNote | |
|---|---|---|
| Taking notes | One person types and can't join in | Everyone joins in while the app records |
| Writing minutes | Turn scribbles into a document | Decisions and actions drafted for you |
| Who said what about X | Ask around | Ask AI Chat, or check the transcript tab |
| Sharing | Copy it into an email | Share the note by link |
Good to know
- ZensNote doesn't join video calls. Record in-person meetings on your phone, or add the audio file of a call afterwards.
- The transcript doesn't label speakers, so check who owns each action before you share.
- Always tell participants a meeting is being recorded, and follow your company's rules.
FAQ
How do I take AI meeting notes?
Record the meeting with ZensNote on your phone, or upload the audio afterwards. ZensNote writes a summary with decisions and next steps, and keeps the transcript.
How do I write meeting minutes?
Note the date and attendees, what was decided, who owns each action and by when, and what's still open. ZensNote drafts the decisions and actions; you add attendees and anything said outside the recording.
Does ZensNote join video calls?
No. It records through your phone's microphone, or you can add an audio file from a call recording.
Can I share the meeting summary?
Yes. Share the note by link with anyone who needs it.
Can I edit the meeting notes?
Yes. The note is editable, so you can fix names or add details. The transcript stays as recorded.
Does it show who said what?
No, the transcript doesn't separate speakers. Ask AI Chat about a topic to find what was said about it.
Which audio files from a call can I upload?
MP3, M4A, WAV, AAC or OGG.
Try it on something you're reading
Download ZensNote for iPhone or Android. Your first notes are on us.